The Mad Marsh Run 2019 - Terms & Conditions
General conditions of entry
The Mad Marsh Run 2019 (“event”) is organised and administered by The Mad Marsh Run Limited (Co. No. 11502278) whose registered office is at Longleys Farm, Harebeating Lane, Hailsham, East Sussex, England, BN27 1ER (“we” or “us” which expression includes our employees, event officials, authorised agents, sub-contractors or volunteers).
Please read these terms and conditions (“terms”) carefully before you submit your application to participate in the event. These terms have legal consequences and tell you who we are, how we will provide the event to you, how we limit your legal rights and what to do if there is a problem and other important information.
Travelling to the event
By signing up to take part in the event you accept complete responsibility for any injury or accident which may occur while you are travelling to or from the event, during the event, or while on the premises of the event save that we do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors, for fraud or fraudulent misrepresentation or for breach of any statutory duty.
Personal health and fitness
You understand that participating in this event is potentially hazardous, and you should not enter and participate unless you are medically able and properly trained.
We recommend that you consult your doctor prior to undertaking training for a running event. It is your responsibility to make sure you are medically fit and capable of running the 10 kilometre distance. We reserve the right, in our absolute discretion, to stop any runner from taking part if we deem him or her unfit to run.
Medical treatment while attending the event
By entering this event, you are confirming that should you require any medical treatment during your attendance at the event, whether before, during or after the actual run, it may be administered by the events’ official medically qualified personnel.
You must be at least 18 years old on the day of the event to participate. You must not under any circumstances give your race number to anyone else. Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event.
There will be no refunds or transfer of places available for this event.
Running shoes with spikes will not be allowed to be used when participating in The Mad Marsh Run. The course is on the Pevensey Levels which is a Site of Special Scientific Interest (SSSI) and of significant international environmental importance. For this reason, running shoes with spikes are not permitted in order to minimise damage to the grassland on the route. Any participant wearing spiked shoes will not be allowed to take part. Footwear will be inspected by Mad Marsh Run marshals whose decision as to whether shoes are spiked or not shall be final and binding.
Animals will not be permitted on the course.
Racing wheelchairs, bikes, stilts, roller skates, skate boards, buggies, etc
Participants are not permitted to use any of the above or similar in the event and those attempting to do so will be prohibited from starting and may be forcibly removed from the course mid-race where necessary. Likewise, anyone attempting to start or join the race in any outfit that we, in our absolute discretion, deem unsuitable and/or dangerous to other competitors or spectators, will not be allowed to start the event or, if on the course, may be forcibly removed from the event.
Exercising your right to change your mind (Consumer Contracts Regulations 2013)
You have a legal right to change your mind within 14 days and receive a refund. You have 14 days after the day we email you to confirm we accept your entry. However, once the event has taken place you cannot change your mind, even if the period is still running. If you cancel after we have started the services, you must pay us for the services provided up until the time you tell us that you have changed your mind.
To end the contract with us, please let us know by doing one of the following:
Phone or email: Call on 01323370007 or email us at email@example.com. Please provide your name, home address, details of the order and, where available, your phone number and email address.
Online: Complete the form on our website.
By post: Print off the above form and post it to Mad Marsh Run, Longleys Farm, Harebeating Lane, Hailsham, BN27 1ER.
We will refund you the price you paid by the method you used for payment.
Cancellation of the event by us
We reserve the right, in our absolute discretion, to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances out of our reasonable control. In such cases we will endeavour to inform participants as quickly as is possible. Where the event has to be cancelled, delayed or postponed due to circumstances outside of our reasonable control (including for the avoidance of doubt due to adverse weather conditions or as a result of instructions from the emergency services) we shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by participants. Where the event has to be cancelled, delayed or postponed due to circumstances that were within our reasonable control, our entire liability in respect of any inconvenience, expenses, costs, losses or damages suffered by you as a result will be limited to the entry price you have paid to take part in the event.
Only those who finish the event will be entitled to a Finisher T-shirt. Please do not ask for more than one as marshals have been instructed to only issue one per person and of course your receiving more than one, may deny another Finisher from receiving their T-shirt.
Use of Image
By taking part in the event you grant full and irrevocable permission to us, as organisers of the event, and any third parties authorised by us to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event that may include your image.
Collection and use of information
We are committed to protecting the privacy and security of your personal information. Our privacy notice describes how we collect and use personal information about you in accordance with the General Data Protection Regulation (GDPR).
Please complete the relevant medical details on the back of the race number if you have any medical condition or are taking any medication(s). Under no circumstances are you allowed to sell or give your race number to someone else and any attempt to do so will result in your entry being cancelled.
Music while running
For health and safety reasons you must not participate in the event whilst listening to any personal music playing device using headphone devices that are in the ear, or cover any part of the ear. We will allow you to use headphones that use bone conducting technology.
It is very important to allow the emergency services and their vehicles to operate safely on the day, or to hear instructions from the race organisers on the course which you may not be able to do if you are unable to hear what is happening around you throughout the race.
We know that you may feel that this is unenforceable on race day but would point out that you will be held strictly and solely liable if found to be responsible for harm to yourself or any third party or parties or damage to any property whether yours or that of a third party, as a result of your wearing any personal music playing device in contradiction of this race rule.
Ejection from the event
We reserve the right, in our absolute discretion, to refuse to allow you to participate in the event either at the start or to continue participation at any point along the route of the event, should you be deemed to behave inappropriately or give cause for concern that your continued participation may cause offence or injury to yourself, any spectators or other competitors. This includes the wearing of any clothing or visual messages that may cause offence. Failure to comply with any instruction from race officials and marshals will result in ejection from the race and may also result in you being reported to the police.
Change of postal address, email address or telephone number(s)
If your postal address, email address or telephone number details change, then you must inform us as soon as possible by emailing: firstname.lastname@example.org. If this is not done, we cannot guarantee that you will receive all race communications.
It is your responsibility to seek appropriate medical advice prior to participation in the event. In entering the event you accept that there are inherent risks in participating in the event. It is intended to test your own capabilities and limits in a challenging environment which comprises obstacles which may include electric fencing, fallen trees, bog and ditches. In addition, as with any activity on farmland, there is a risk of injury, death, disease or infection from animals, insect bites and from contaminated water. The event is an extremely hazardous activity in an environment with risks which notwithstanding the precautions taken by us carries with it the risk of serious physical injury, disease, infection and death. Participation in the event is entirely at your own risk and by entering the event participants acknowledge that they do so voluntarily with full acceptance of all risks, known and unknown, and agree that we shall not be liable for death, disease, infection, injury, loss or damage arising from participation in the event save that we do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors, for fraud or fraudulent misrepresentation or for breach of any statutory duty.
Which laws apply to this contract and where you may bring legal proceedings
These terms are governed by English law and you can bring legal proceedings in the English courts. If you live in Scotland you can bring legal proceedings in either the Scottish or the English courts. If you live in Northern Ireland you can bring legal proceedings in either the Northern Irish or the English courts.